Job Description
Job Summary
The Benton County Records & Elections Department is seeking a Senior Deputy Clerk to join the team! This is a great opportunity to work in a modern office setting on the second floor of the newly remodeled Benton County Kalapuya Building which features ample free parking, next to paved trails that connect with surrounding natural areas and parks.
The first review of applications will be on December 19th, 2024.
Applications that are submitted after this date may or may not be considered for interviews. The posting may close without notice after the first review date when a sufficient number of qualified candidates are received.
JOB SUMMARY Performs highly responsible clerical activities in the Records and Elections Department. Work as in-house expert in a specific area, such as the Board of Property Tax Appeals, Records Center, Domestic Partner Registry, Marriage Licenses, Dog Licenses, Voter Registration, reviewing U.S. Passport Applications, department meeting minutes, voter and election assistance, as well as, other department functions.
- Upon successful completion of probationary period, the successful candidate will be offered the opportunity to transition to a 9/80 work schedule, as scheduled and approved by the Department Director.
Click here (Download PDF reader) for a complete list of the duties and responsibilities of this position.
BENEFITS - Generous time off to maintain a healthy work-life balance!
- 11 Paid Holidays + 2 Floating Holidays + vacation and sick leave! Vacation accrual increases with years of service.
- Comprehensive health insurance coverage
- Medical, Dental and Vision - cover your eligible family members without additional premium.
- In addition, the County contributes up to $1,400 per year to your Health Savings or Reimbursement account!
- Apart from your deductible you can use this money for things that aren’t traditionally paid by insurance – i.e. Ibuprofen, Tylenol and other preventative type medications
- You never lose your Health Savings Account funds as it rolls over from year to year
- Dependents up to age 26 are covered!
- Get ready for retirement. Generous employer paid contributions!
- After 6 months of employment:
- The County makes a retirement contribution of 6% of your salary towards Oregon PERS!
- The County makes a deferred compensation 457b plan contribution of 1.5% of your salary! You can add more if you wish.
- A free and award-winning wellness program
- Interactive and personalized approach focused on your whole health.
- Onsite and virtual seminars, wellness challenges and fun activities.
- Monetary incentives and cool prizes to engage everyone and meet your individual needs!
- 100% employer-paid coverage for AD&D ($100,000), Life ($50,000), and Long Term Disability coverage.
- Supplemental plans are available at reasonable rates.
- Annual salary range of:
- $49,287 to $66,731
- This position is eligible for up to two salary raises within your first year . An Increase may be given at the end of the 6-month probationary period, depending on starting salary, and at the 1-year anniversary, as long as your performance is in good standing! Annual performance-based increases are given until the maximum of the salary range is reached.
- Note : salary placement will be based on your level of directly related experience and education consistent with Oregon's pay equity law.
- Have benefits questions?
The strength of our organization lies in the diversity of our workforce and the perspectives our employees bring to their work at Benton County.
We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQIA+ community members.
MINIMUM QUALIFICATIONS (AS22) The following minimum qualifications are
required for this position:
- 1 year of school or technical training beyond high school ; and
- 4 years of experience in the field of real property records or assessment, title business and archive processes, voter registration, ballot processing, passport acceptance or a closely related field.
An equivalent combination of education and experience may be accepted. Please note candidates must have at least six months of actual work experience to be considered as equivalent.
Please ensure you have provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please click on the link: Oregon Pay Equity Law
Special Requirements: - Must obtain Oregon Notary Public commission within 3 months of hire.
- Must have or must obtain Oregon Driver’s License.
- Successfully complete ballot return signature verification training.
- Obtain certification to assist in processing U.S. Passport Applications.
The Ideal Candidate - Experience working with or within local government.
- Experience or knowledge of functions and services provided in Records and Elections department.
- Has knowledge of the operation of office machinery, computers and software such as Microsoft Office products, Assessment, Recording and Records Management Systems.
- Has Data Entry experience, adherence to statutes and regulatory guidelines.
Questions regarding this position can be directed to James V. Morales, Clerk/Director
Records & Elections Department
Telephone: (541) 766-6832
[email protected]
Working & Living in Benton County Perfectly placed in the Willamette Valley, 90 miles south of Portland and 40 miles north of Eugene, Benton County has easy access to urban areas with ample opportunities for cultural activities. Combined with outdoor recreation galore in the Cascade Range 80 miles to the east and the Coastal Range and Pacific Ocean 50 miles west, the county’s 90,000 residents like to say they “have it all.”
Working at Benton County
Living in Benton County
How to Apply - To apply for this position, click on the "Apply" button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.
- Only complete applications received by the posted application deadline date, or the first review date will be considered.
- Answer all supplemental questions.
After you Apply - You will get an email stating your application has been submitted. Log in to your NeoGov account before the job announcement closes to see if you have any pending tasks or notifications, and make sure to complete these tasks before the job announcement closes. These can be found under the “My Applications” section.
- Be sure to check both your email and NeoGov account for updates regarding this recruitment.
Additional information - This is a FLSA non-exempt position.
- This position is represented by the American Federation of State, County and Municipal Employees (AFSCME).
- Hiring is contingent upon the successful completion of a background check.
- Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to attach your DD214 or Disability letter from the VA.
- Benton County does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Benton County will review these documents to confirm that you are authorized to work in the United States.
- If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation, please contact the Benton County Human Resources Department by calling 541-766-6081.
Benton County is an equal opportunity, affirmative action employer committed to work force diversity, fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income.
Helpful links and contact information Learn more about Benton County
Understanding the County Application Process
Job Interest Cards webpage
For more information you may contact us by e-mail at
[email protected] or by phone at 541-766-6081.
Job Tags
Holiday work, Full time, Work experience placement, Local area, Remote job, Outdoor,